Spares Coordinator

Location : Milton Keynes
Job type : Temporary
Salary : £13-£15 per hour
Reference : JOB-2283

We are looking for a temporary OMS Spares Administrator to join our client's team in Milton Keynes.

This role is office based, however hybrid or remote work may be considered.

These are main purposes of the OMS Spares Administrator: 

  • Efficient and timely processing of spares orders

  • Issue of returns / credit notes if required

  • Creation of basic quotations to support the team as required

  • Invoicing of spare parts orders ensuring correct detail and value is observed

  • Maintain and keep up to date electronic filing system (CRM system)

  • Liaise with suppliers / transport companies as required

  • Ad-hoc administration duties as required.

Key responsibilities of this role:

  • Receiving and checking customer orders against quotation & issuing Order Acknowledgements.

  • Conversion of quotations into sales orders on SAP if applicable

  • Ensure technical checks are made if required

  • Inception of Spare Part numbers as necessary.

  • Processing of sales orders onto SAP up to and including invoicing ensuring these are processed within the required time frame of 24 hours from receipt

  • Observing customer requirements as stated on the order.

  • Liaise with Credit Control 


  • Technical

  • Accuracy

  • Timeliness

  • Administrative skills

  • Responsibility

  • Initiative

  • Customer Focused

  • Adaptability 

  • Quality Orientated 

The OMS Spares Administrator will closely match the following requirements:

  • Ability to liaise with all levels of people (internal and external)

  • Good communication skills

  • Keen eye for detail

  • Flexible and pro-active approach

  • Ability to work under pressure

  • Ability to work as part of a team

  • Ability to work under own initiative

  • Good Microsoft office skills (excel/word/powerpoint)

  • SAP experience is advantageous.

Our client is one of the largest suppliers for the dairy farming and food processing industry and a wide range of other process industries. The company focuses on process technology and components for sophisticated production processes.


37 hours per week

Mon – Thursday 8.30am – 5pm

Friday – 8.30am-4.30pm

If this feels like you please apply now, we would love to hear from you.